Plan the involvement of identified stakeholders.
IPPD Addition
When integrated teams are formed, stakeholder involvement should be planned down to the integrated team level.
Stakeholders are identified from all phases of the project lifecycle by identifying the type of people and functions needing representation in the project and describing their relevance and the degree of interaction for specific
project activities. A two-dimensional matrix with stakeholders along one axis and project activities along the other axis is a convenient format for accomplishing this identification. Relevance of the stakeholder to the activity in a particular
project phase and the amount of interaction expected would be shown at the intersection of the project phase activity axis and the stakeholder axis.
For the inputs of stakeholders to be useful, careful selection of relevant stakeholders is necessary. For each major activity, identify the stakeholders who are affected by the activity and those who have expertise that is needed to
conduct the activity. This list of relevant stakeholders will probably change as the project moves through the phases of the project lifecycle. It is important, however, to ensure that relevant stakeholders in the latter phases of the lifecycle have
early input to requirements and design decisions that affect them.
Examples of the type of material that should be included in a plan for stakeholder interaction include the following:
· List of all relevant stakeholders
· Rationale for stakeholder involvement
· Roles and responsibilities of the relevant stakeholders with respect to the project, by project lifecycle phase
· Relationships between stakeholders
· Relative importance of the stakeholder to success of the project, by project lifecycle phase
· Resources (e.g., training, materials, time, and funding) needed to ensure stakeholder interaction
· Schedule for phasing of stakeholder interaction
Conduct of this specific practice relies on shared or exchanged information with the previous Plan for Needed Knowledge and Skills specific practice.
Typical Work Products
1. Stakeholder involvement plan